We are seeking a talented Payroll Specialist to join our dynamic HR team. This is an excellent opportunity to advance your career and contribute to our company's success.

About the Payroll Specialist position

We are looking for a knowledgeable Payroll Specialist who will be responsible for managing and coordinating all aspects of payroll processing and administration. The Payroll Specialist will play a vital role in maintaining payroll compliance, resolving payroll-related inquiries, and contributing to the overall efficiency of the HR and Finance departments.

Payroll Specialist responsibilities are:

Efficient processing of the monthly payroll

• Execute end-to-end payroll transactions for all employees, including data entry, calculation, and reconciliation of salaries, benefits, and deductions. Ensure accurate and timely submission of payroll information.
• Manage and coordinate payroll cycles, ensuring timely and accurate payment of salaries.
• Validate and reconcile payroll data to maintain precision and compliance.
• Ensure all payroll schedules are timeously sent to the relevant line managers for review and approval
• Ensure all final schedules are sent timeously to the CFO for approval.

Efficient processing of the monthly payroll

• Ensure compliance with tax legislation and other statutory obligations related to payroll processing.
• Prepare and submit accurate and timely reports to regulatory authorities.
• Ensure all statutory, compliance, and company benefit payments are made accurately and timeously.
• Stay abreast of South African tax regulations, labor laws, and other statutory requirements relevant to payroll.

Taxation and reporting

• Prepare and submit relevant tax-related documents, such as IRP5 certificates, EMP201, and other payroll-related reports to authorities.
• Compile and analyze payroll data for internal reporting and auditing purposes.

Benefits Administration

• Administer employee benefits, including medical aid, retirement funds, and other statutory and voluntary deductions.
• Address employee queries related to benefits and deductions.
• Investigate and resolve payroll discrepancies and issues in a timely manner.

Record keeping & compliance

• Maintain accurate and up-to-date payroll records, including employee data, leave balances, and attendance records.
• Generate and analyze payroll reports for management review and decision-making.
• Respond to internal and external audit inquiries related to payroll records.

Query resolution

• Respond promptly and professionally to employee inquiries regarding payroll calculations, deductions, leave balances, and related queries.
• Provide clear and comprehensive explanations to assist employees in understanding their compensation.

System Maintenance

• Respond promptly and professionally to employee inquiries regarding payroll calculations, deductions, leave balances, and related queries
• Identify and resolve system-related issues in collaboration with relevant stakeholders.

Payroll Specialist requirements are:

• Relevant certification or diploma in Payroll Administration or related field will be advantageous.

• A minimum of 5-8 years of experience in payroll processing and administration, preferably within a medium-sized organization.

Payroll Specialist skills required:

• Proficiency in payroll software (Payspace) and tools, with a good understanding of HRIS systems.
• Microsoft Office Excel (Advanced)
• Payroll software
• Strong organizational skills and attention to detail to ensure accurate and timely processing of payroll
• Analytical thinking and problem-solving skills to identify and resolve inconsistencies and discrepancies in payroll data.
  
• Ability to handle confidential information with discretion and maintain the highest levels of integrity.
• Excellent communication and interpersonal skills.
• Relevant legislation and regulations.

Closing Date: 08 January 2024 at 16:00